Privacy Policy

West African Subsea Academy

Effective Date: 10th August 2026
Last Updated: 10th August 2026

1. Introduction

West African Subsea Academy (“WASA”, “we”, “us”, or “our”) is committed to protecting the privacy and personal information of our applicants, students, instructors, staff, website visitors and other individuals who interact with the Academy.

This Privacy Policy explains how we collect, use, store, protect and, where necessary, disclose personal information obtained through our website, admission and application processes, training programmes, enquiries, communications and other Academy services.

We process personal data in accordance with applicable Nigerian data protection laws, including the Nigeria Data Protection Act, 2023 (NDP Act).

By using our website, submitting an application, registering for a programme, or otherwise providing personal information to us, you acknowledge that you have read and understood this Privacy Policy.

2. Who We Are

West African Subsea Academy is an education and professional training institution focused on developing skills, knowledge and competencies for the subsea and related industries.

Data Controller: West African Subsea Academy
Email: info@wasubseaacademy.com
Telephone: +234 707-637-6193

3. Personal Information We Collect

Depending on how you interact with the Academy, we may collect the following categories of personal information:

Information provided by applicants and students

This may include:

Full name
Date of birth
Gender, where required for legitimate administrative purposes
Nationality
Residential or correspondence address
Telephone number
Email address
Educational qualifications
Professional qualifications and certifications
Employment information
Work experience
Identification information where required for admission or verification
Information contained in application forms and supporting documents
Programme and course preferences
Emergency contact information
Payment and transaction information
Photographs or other information required for student identification and administration

Information provided through enquiries

When you contact us, we may collect your name, email address, telephone number, organisation, subject of enquiry and any other information you voluntarily provide.

Website information

When you visit our website, certain technical information may be collected automatically, including:

IP address
Browser type
Device type
Operating system
Pages visited
Date and time of visits
Referring websites
General website usage and interaction information

This information may be collected through cookies, analytics tools and similar technologies.

4. How We Collect Personal Information

We may collect personal information:

When you submit an admission application
When you register for a training programme or course
When you submit an enquiry or contact form
When you communicate with the Academy by email, telephone or other channels
When you create or use an Academy account or online portal, where applicable
When you make payments or provide payment-related information
When you participate in Academy activities, events or assessments
When you voluntarily provide information to us
Automatically when you use our website through cookies and similar technologies
From third parties where this is lawful and necessary, such as organisations verifying qualifications or professional credentials

5. How We Use Your Personal Information

We may process your personal information for the following purposes:

Processing and evaluating admission applications
Determining eligibility for Academy programmes
Registering and enrolling students
Administering courses, classes, examinations and assessments
Communicating with applicants and students
Providing information about programmes, schedules and Academy activities
Managing student records
Issuing certificates and other academic or professional documentation
Processing payments and maintaining financial records
Providing student support and administrative services
Verifying qualifications and information supplied during an application
Maintaining the security and integrity of our systems
Improving our website, programmes and services
Conducting research, reporting and statistical analysis where appropriate
Complying with legal, regulatory and professional obligations
Preventing fraud, misuse and other unlawful activities
Responding to enquiries, complaints and requests
Protecting the rights, property and safety of the Academy, our students, staff and other individuals

We will not use personal information for purposes that are incompatible with the purposes for which it was collected unless permitted or required by applicable law.

6. Lawful Basis for Processing

Depending on the circumstances, the Academy may rely on one or more lawful bases for processing personal data, including:

Your consent
The performance of a contract or steps taken at your request before entering into a contract
Compliance with a legal or regulatory obligation
Protection of vital interests where applicable
Legitimate interests, where permitted by law and where those interests do not override your rights and freedoms

Where we rely on consent, you may withdraw that consent where applicable. Withdrawal of consent does not affect the lawfulness of processing carried out before the withdrawal.

7. Admission and Application Information

Information submitted through the Academy’s admission application form is used primarily to process and manage your application.

Applicants should ensure that information submitted to the Academy is accurate, complete and up to date.

Where supporting documents or identification are required, these will be used for legitimate admission, verification, administrative or regulatory purposes.

We may contact applicants using the telephone number or email address provided during the application process regarding:

Application status
Admission decisions
Required documentation
Interviews or assessments
Programme schedules
Registration and enrolment
Other matters directly related to the application or programme

8. Payment Information

Where payments are made through our website or a third-party payment provider, payment information may be processed by the relevant payment service provider.

The Academy may receive information necessary to confirm and reconcile a payment but does not necessarily receive or store complete card details.

Payment processing may be subject to the privacy policies and terms of the relevant payment provider.

9. Sharing of Personal Information

We do not sell or rent personal information.

We may disclose personal information where necessary and lawful to:

Academy staff and authorised personnel
Instructors, assessors or academic partners where necessary for programme administration
Service providers that provide hosting, email, payment processing, website, IT, analytics or other services to the Academy
Professional advisers and auditors
Regulatory or government authorities where required by law
Organisations involved in qualification or credential verification
Emergency services or other parties where necessary to protect life, health or safety
Other third parties where you have provided appropriate consent or where disclosure is otherwise permitted by applicable law

Where third-party service providers process personal data on our behalf, we will take reasonable steps to ensure that appropriate confidentiality and data protection obligations are in place.

10. International Transfers

Some of our technology, hosting, communications, payment or other service providers may process information outside Nigeria.

Where personal data is transferred outside Nigeria, the Academy will take appropriate steps to ensure that the transfer and subsequent processing are carried out in accordance with applicable data protection requirements.

11. Data Retention

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including academic, administrative, contractual, legal, regulatory and legitimate business purposes.

Different categories of information may be retained for different periods.

For example, student academic and certification records may need to be retained for longer periods than general website enquiry information.

When personal information is no longer required, we will take reasonable steps to securely delete, destroy or anonymise it, subject to applicable legal and regulatory requirements.

12. Data Security

The Academy takes reasonable technical and organisational measures to protect personal information against unauthorised access, loss, misuse, alteration, disclosure or destruction.

These measures may include:

Access controls
Password protection
Secure hosting and systems
Restricted access to personal information
Regular software and security updates
Staff awareness and confidentiality requirements
Appropriate backup and recovery procedures
Secure handling of physical and electronic records

However, no method of transmitting or storing information electronically can be guaranteed to be completely secure.

13. Cookies and Website Technologies

Our website may use cookies and similar technologies to:

Enable essential website functions
Remember user preferences
Understand how visitors use our website
Improve website performance and functionality
Measure website traffic
Support website security
Provide relevant content or communications where applicable

Where required, visitors will be provided with appropriate cookie controls allowing them to accept, reject or manage non-essential cookies.

You can also adjust cookie settings through your browser.

14. Your Data Protection Rights

Subject to applicable law and any lawful limitations, you may have rights in relation to your personal data, including the right to:

Be informed about how your personal data is processed
Request access to personal data we hold about you
Request correction of inaccurate or incomplete information
Request deletion or erasure of personal information in appropriate circumstances
Request restriction of processing in appropriate circumstances
Object to certain types of processing
Request portability of your personal data where applicable
Withdraw consent where processing is based on consent
Object to certain automated decision-making or profiling where applicable
Lodge a complaint with the relevant data protection supervisory authority

These rights are subject to the conditions and exemptions provided under applicable law.

The NDPC identifies these rights under Sections 34–38 of the Nigeria Data Protection Act, 2023.

15. How to Exercise Your Rights

To exercise a data protection right or make a privacy-related request, contact:

West African Subsea Academy
Email: info@wasubseaacademy.com

Please provide sufficient information to enable us to identify you and understand your request.

We may need to verify your identity before processing certain requests in order to protect personal information from unauthorised disclosure.

We will respond to valid requests within the timeframe required by applicable law.

16. Children’s Privacy

Our programmes and services may have specific age or eligibility requirements.

Where the Academy collects personal information relating to a minor, we will take appropriate measures in accordance with applicable law and may require consent or involvement from a parent, guardian or other authorised person where required.

We do not knowingly collect personal information from children for purposes unrelated to the provision or administration of Academy services.

17. Third-Party Websites

Our website may contain links to websites or services operated by third parties.

The Academy is not responsible for the privacy practices, security or content of third-party websites.

We encourage users to review the privacy policies of any external website before providing personal information.

18. Marketing and Communications

Where permitted by law, we may send applicants, students, alumni or other contacts information about Academy programmes, courses, events and related opportunities.

Where consent is required for marketing communications, we will obtain the appropriate consent.

You may unsubscribe from marketing communications at any time by following the unsubscribe instructions provided in the communication or contacting us directly.

Please note that you may continue to receive essential administrative communications relating to an application, enrolment, course, payment or other service even after opting out of marketing communications.

19. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our services, technology, legal requirements or data protection practices.

The updated version will be published on this page with a revised “Last Updated” date.

We encourage you to review this Privacy Policy periodically.

20. Complaints

If you have concerns about how the Academy handles your personal information, we encourage you to contact us first so that we can investigate and address your concern.

Email: info@wasubseaacademy.com

Where you are not satisfied with our response, you may have the right to lodge a complaint with the Nigeria Data Protection Commission (NDPC) or another competent supervisory authority, as applicable.

21. Contact Us

For questions, requests or concerns regarding this Privacy Policy or the way we process personal information, please contact: